Privacy Policy

Our approach

Seasonly is a private family organization service for adults managing a competitive gymnastics season. Parents and guardians use it to keep athlete, competition, calendar, financial, fundraising, sponsorship, and travel information together.

This policy explains the information Seasonly handles, why it is used, and the choices available to you. Seasonly does not sell personal information or use it for targeted advertising.

Information we handle

Account and profile

Your name, email address, authentication information, family workspace name, time zone, preferences, and account settings. Passwords are handled by our authentication provider; Seasonly does not display or store a readable copy of your password.

Family season information

Information you choose to add about athletes and your season, which may include athlete names and photos, competition levels and teams, schedules, meet assignments, venues, travel plans, private notes, expenses, payments, fundraising activity, sponsorships, and related records.

Imports

When you import a schedule, fee list, screenshot, photo, PDF, spreadsheet, or travel confirmation, Seasonly processes the source on your device when the feature says it does. You review the extracted details before saving them. The original import file is not saved unless a feature clearly tells you otherwise.

Support

When you contact Seasonly, we receive the name, email, topic, and message you submit. A problem report also includes basic troubleshooting details such as the page, device type, browser, screen size, time zone, app mode, and Seasonly release. Any screenshot is optional and is attached to the support email rather than saved in your family workspace.

Technical and product activity

Our hosting and authentication providers may process IP address, browser information, device information, request timing, security events, and essential session data needed to deliver and protect the service. Seasonly also records limited account-level activity—such as completing setup or saving a calendar, finance, competition, fundraising, sponsorship, athlete, or travel section—to understand whether families can use the product successfully. These activity records do not copy athlete names, photos, documents, private notes, or financial amounts. Seasonly does not use advertising trackers.

How we use information

• Provide, personalize, and maintain your family workspace.
• Authenticate accounts and protect private information.
• Save the records and photos you choose to add.
• Respond to support requests and troubleshoot problems.
• Prevent fraud, abuse, unauthorized access, and technical failures.
• Improve Seasonly using feedback and service-level performance information.
• Meet legal obligations and protect people, Seasonly, and the public.

When information is shared

Seasonly shares information only as needed to operate the service, respond to you, follow the law, or protect the service. Current service providers include:

• Supabase for account authentication, database services, and private athlete-photo storage.
• Cloudflare for website hosting, content delivery, and network security.
• Resend for support and transactional email delivery.
• Google Identity Services when you choose Google sign-in.

Calendar downloads and Google Maps links are created only when you choose those actions. Their use is governed by the provider’s own terms and privacy practices. Seasonly may also disclose information when legally required, to address security or safety, or as part of a business transfer with appropriate safeguards.

Parents and athlete information

Seasonly is intended for adults, not for children to create or operate accounts independently. A parent or guardian controls the family workspace and decides what information to add about an athlete.

Only upload athlete information and photos that you are authorized to manage. Do not give a child your login credentials. If you believe a child submitted information directly or an athlete’s information was added without proper authority, contact us so we can review and remove it.

Your choices and controls

• Review and edit saved season information inside your account.
• Update or remove athlete photos from the athlete profile.
• Change your sign-in email or password in Account settings.
• Choose which optional workspace tools appear in Preferences.
• Request a copy or deletion of your account information by emailing seasonlyapp@gmail.com from your sign-in email.

Retention and deletion

Seasonly keeps account and workspace information while your account is active and as reasonably needed to provide the service. Support messages may be retained while an issue is being handled and for a reasonable period afterward.

If you request account deletion, we will verify the request and delete or de-identify the account information Seasonly controls, subject to limited records that must be retained for security, fraud prevention, dispute resolution, or legal requirements. Deleted information may remain temporarily in protected system backups until those backups rotate out.

Security

Seasonly uses account authentication, encrypted connections, access controls, and private per-user data rules designed to prevent one family from accessing another family’s workspace. No online service can guarantee absolute security, so use a unique password and contact us promptly if you suspect unauthorized access.

Changes to this policy

We may update this policy as Seasonly changes. The effective date will be revised, and material changes may also be announced in the service or by email. Continued use after an update means the revised policy applies to future use.

Contact Seasonly

Questions, privacy requests, or concerns can be sent to seasonlyapp@gmail.com or through the Seasonly contact page.